PST to PDF Converter Software: Free Download for Windows

How to download and use PST to PDF Converter Software

1

Open the PST

Click the Open PST button or drop a single .PST or .OST into the program. The folder tree of the PST will be displayed. Files are exported one PST at a time.

2

Check the folders

Find emails in Inbox, Sent, or any other subfolder. Tick the checkboxes to mark folders for export. The message list shows Subject, From, To, and Size.

3

Preview and filter

Click a message to see its preview. You can search and filter emails by sender, recipient, subject line, or body text to find what you need in seconds.

4

Export

Use the Convert tab to choose the export format. Enable or disable inline images, and click the Start button.

Online PST to PDF converters often cap the input file at around 200 MB, and finding one that accepts a 1 GB database is not easy. Most of them also offer limited folder preview, filtering, and selection, so you cannot extract only the emails you really need.

Online PST to PDF converter tools vs Desktop

What matters	Online converter	PST to PDF Converter Download
Where your mail goes	Uploaded to a stranger's server.	Never leaves your PC.
File size	Capped near 50 MB per upload.	Handles multi-gigabyte archives.
Outlook	Sometimes still required.	Never; libpff opens the file itself.
What you export	The whole file, nothing finer.	Exact folders, or a filtered set of messages.

Download for Free

Folder tree, selective export

The left pane shows the PST database structure. See the Inbox and Sent folders in a tree view. Check foldres to export or click to view messages.

Preview and filter first

You may preview any plain text or HTML message before you select it for exporting into PDF.

Batch export with a live count

When you select folders with checkboxes, program will count exact message count to export.

Who reaches for it

Legal and eDiscovery

Counsel and review teams turn a custodian's archive into court-ready PDFs on a clean review box. Folder selection keeps the export inside the matter's scope, not the whole mailbox. Running an email duplicate remover on the PST first keeps the same message from being produced twice.

IT and HR

Open the .pst a departed employee left behind, export the folders that matter, and hand back readable PDFs. It needs no mailbox login or Exchange connection.

Personal archives

Keep an old Outlook backup you can still read a decade from now. A PDF opens on any phone or laptop, while a raw .pst needs Outlook or a dedicated viewer.

PST to PDF Converter Software

Price

from $ 59.99

Version

1.4

File Size

10.5 Mb

Last updated on

23/08/26

System Requirements

Windows 11/10/8.1/8/7 (32/64 bit)
Intel i3, AMD Ryzen 5 or above
4 GB of RAM or above
NVIDIA® GeForce® series 8 and 8M, Intel® HD Graphics 2000, Quadro FX 4800, Quadro FX 5600, AMD Radeon™ R600, Mobility Radeon™ HD 4330, Mobility FirePro™ series, Radeon™ R5 M230 or higher graphics card with up-to-date drivers
1280 × 768 screen resolution, 32-bit color
1 GB of free hard disk space or above

Frequently Asked Questions

Do I need Outlook installed?

No. The libpff engine reads the saved .PST or .OST on its own, so the PST to PDF Converter Software works on a machine that never had Outlook. You only need the archive file.

Can it convert PST to PDF with attachments?

Short answer: inline images embed into the PDF when you turn that option on. Long answer: separate file attachments depend on how each message exports and are not guaranteed inside the PDF, so treat attachment embedding as best-effort, not a hard promise.

Is my email uploaded anywhere?

No. Everything happens on your computer, and nothing is sent to a server. For HR or legal mail, that is usually the deciding reason to pick a desktop tool over an online one.

Can I convert only some folders?

Yes. The tree has checkboxes, so you can grab just Inbox and Sent, one subfolder, or a filtered set of messages instead of the entire archive.

What formats can it save?

It saves to PDF, HTML, and TXT. PDF suits sharing and archiving, HTML preserves the original formatting for the web, and TXT gives you plain text for search or other tools.

Can it open several PST files at once?

No. It works on one archive per session, and opening a new file replaces the current one. For separate .EML or .MSG files, SoftOrbits makes dedicated EML to PDF and MSG to PDF converters.

Does it handle .OST files too?

Yes. An orphaned .OST offline-cache file, the kind left over when a mailbox is gone, opens the same way as a .PST.

How is this PST to PDF Converter Software better than Adobe Acrobat or Print to PDF?

Short answer: it needs no Outlook and converts whole folders at once. Long answer: the Acrobat plug-in and Microsoft Print to PDF both need Outlook open and handle one message at a time, so a few thousand emails turns into a few thousand clicks.

What about password-protected PST files?

If the archive is locked and the engine cannot open it, you get a clear error rather than a silent failure. Standard, unprotected .PST and .OST files convert normally. Forgot the password? Outlook PST Password Recovery unlocks the file first, and then you can convert it here.

Other email and Outlook converters

Download PST to PDF Converter Software with attachments